Freelance Contract
Start date: 7 October 2024
End date : 3 January 2025
Onsite Monday – Friday ( 09:00am to 6:00 pm)
About us
Since 2003, LINKVIVA has established itself as a leading event creator in the UAE, delivering more than 1,000 events and inspiring over 5 million participants. In 2023 we’ve expanded our reach to Saudi Arabia, establishing an office in Riyadh.
Throughout the years, we've built a distinguished repertoire for blending artistry with innovation, consistently pushing boundaries and setting new industry standards.
Our expertise spans the tourism, sports & wellness, and real estate sectors and we excel in crafting mega festivals and mass participation community sporting events.
Our approach is globally creative, yet locally strategic making our execution holistic and our solutions innovative.
At LINKVIVA, we don't just plan events, we craft legacies. We strive to create experiences that resonate beyond the initial excitement, leaving a positive impact on lives for years to come.
Our Culture
Our mission is to create unforgettable moments, and we believe that our people are at the heart of this mission. We are committed to fostering a cohesive company culture where performance management and career success planning are fully aligned.
About the Role
Key Responsibilities:
1. IT Management:
o Coordinate with venue management to assess and plan internet connectivity requirements.
o Procure necessary network equipment and ensure its proper setup.
o Configure routers, switches, and other networking devices to establish a reliable network.
o Test and troubleshoot the network to identify and resolve potential issues.
o Ensure that the internet connection is stable, secure, and capable of handling the expected load during the event.
o Coordinate with vendors or service providers for additional IT resources if needed.
o Provide on-site IT support throughout the duration of the festival.
o Assist vendors, exhibitors, and performers with setting up and troubleshooting their IT equipment.
o Monitor the network for performance issues and promptly address any disruptions.
o Troubleshoot and resolve connectivity issues for attendees and staff.
o Maintain an inventory of IT equipment and manage its distribution and collection.
o Collaborate with the event management team to ensure a smooth and trouble-free technology experience.
o Develop and implement contingency plans for IT-related emergencies, such as network outages or equipment failures.
o Act quickly to resolve critical IT issues that may impact the event.
o Maintain detailed records of all IT-related activities, including configurations, equipment inventory, and incident reports.
o Provide post-event reports highlighting the performance and areas for improvement in the IT setup.
2. Radio Communications:
o Manage and operate radio communication systems, including handheld radios, base stations, and communication networks.
o Ensure effective and clear communication channels are established and maintained throughout events.
o Train staff on proper use of radio equipment and communication protocols.
o Conduct regular maintenance and testing of radio equipment to ensure optimal performance.
3. Event Support:
o Collaborate with event planners and organizers to understand technical requirements and ensure all IT and radio needs are met.
o Set up and configure technology and communication systems according to event specifications.
o Provide on-site support during events, including troubleshooting and resolving any technical issues that arise.
o Ensure all technology and communication systems are dismantled and returned to standard after events.
4. Documentation and Reporting:
o Maintain detailed records of IT and radio equipment inventories, configurations, and maintenance schedules.
o Prepare reports on system performance, incident resolution, and technology needs for future events.
o Develop and update documentation for IT and radio procedures and protocols.