About Us
Founded in 2003 in Dubai, LINKVIVA is an award-winning events and experiential agency striving for precision in design and delivery through relentless pursuit of innovation and creativity.
From a series of regional and international recognitions to being awarded as a great place to work, we continue to grow and innovate as a team and a business.
About our projects
LINKVIVA works on a wide range of projects throughout the year, including sales centers, festivals, ceremonies, mass participation sports events, and conferences. We have built up a number of loyal clients over the years, and we actively pitch for new client accounts to expand our portfolio and grow our business. We pride ourselves on understanding what our clients actually want and presenting them with creative, innovative solutions that deliver the results they need, on time and within budget.
About the Role:
As the Event Operations Manager you will play a pivotal role in coordinating all event-related activities and coordinating everything from venue setup to vendor management, ensuring that each event runs seamlessly and leaves a lasting impression.
In this role, you will be responsible for:
- Providing support to the management team and reporting directly to the Operations Director.
- Ensuring the successful implementation of the operational planning for the event.
- Overseeing the operational elements of the entire project, focusing on efficiency and effectiveness.
- Supervising the preparation and planning of the Traffic Management Team, ensuring smooth traffic flow during the event.
- Managing the Security team and oversee the development and implementation of the Security plan.
- Collaborating with the Production team to secure and confirm all suppliers and deliverables for the event.
- Compiling supplier briefing documents to provide clear instructions and expectations.
- Conducting pre and post-load site inspections and preparing detailed reports.
- Ensuring site operations and construction adhere to safety protocols.
- Managing the end-of-event pack up and dismantle process efficiently.
- Providing ongoing support to the Producer, Production team, and Project team throughout the event.
- Establishing standard procedures and guidelines for the operations unit.
- Negotiating and adjusting timescales or schedules as necessary to meet project requirements.
- Supervising the logistics team to ensure smooth coordination and execution of operational tasks.
- Managing operational and administrative functions to ensure efficient delivery of specific projects.
- Executing systematic operation and coordination management to optimize event operations.
- Collaborating with the Project Director and Operations Director to support key stakeholders.
- Liaising with Health & Safety to ensure compliance with all necessary COVID-19 protocols.
- Arranging site visits and coordinating the event team participation in show run-throughs prior to the event date.
- Providing a detailed run-through sheet for on-site planning, scheduling, and dismantling once all details are confirmed.
Requirements
- Previous experience in operations management or a related role, demonstrating the ability to successfully oversee and coordinate complex projects or events.
- Strong organizational and planning skills, with the ability to manage multiple operational elements simultaneously and ensure efficient delivery.
- Excellent leadership and team management skills, with experience in supervising and motivating teams to achieve operational goals and deliver high-quality results.
- Strong problem-solving and decision-making abilities, with the capacity to effectively navigate and resolve operational challenges that may arise during the planning and execution of events.