About us
Founded in 2003 in Dubai, LINKVIVA is an award-winning events and experiential agency striving for precision in design and delivery through relentless pursuit of innovation and creativity.
From a series of regional and international recognitions to being awarded as a great place to work, we continue to grow and innovate as a team and a business.
About our projects
LINKVIVA works on a wide range of projects throughout the year, including sales centers, festivals, ceremonies, mass participation sports events, and conferences. We have built up a number of loyal clients over the years, and we actively pitch for new client accounts to expand our portfolio and grow our business. We pride ourselves on understanding what our clients actually want and presenting them with creative, innovative solutions that deliver the results they need, on time and within budget.
About the Role
As a Procurement Coordinator at LINKVIVA, you will play a crucial role in ensuring that all event materials and supplies are acquired timely and cost-effectively. Your responsibilities will include vendor sourcing, negotiations, and managing the procurement process to meet the agency's needs.
Specifically, the Procurement Coordinator should:
- Identify and evaluate potential vendors, suppliers, contractors for various event materials/services and build a robust database
- Vendor registration of verified suppliers through management approval and internal system.
- A minimum of 3 quotes to be secured for comparisons, negotiate contracts, pricing, terms, and conditions with vendors to secure cost-effective deals while maintaining quality standards.
- Generate and manage purchase orders, ensuring accuracy and timely delivery of event-related items.
- Work closely with the finance team and production team to monitor and control procurement budgets, tracking expenses and identifying cost-saving opportunities
- Ensure that all procured materials and services meet quality standards and adhere to agency guidelines.
- Establish and maintain strong relationships with vendors and suppliers, fostering positive partnerships for future collaborations.
- Manage inventory levels for event materials, ensuring adequate stock levels and minimizing wastage.
- Maintain accurate records of all procurement activities, contracts, and vendor communications.
About you
You should be:
- Detail oriented, having meticulous approach with a commitment to maintaining high standards of quality in procured materials and services.
- Problem solver, strong problem-solving and decision-making abilities to address procurement challenges and make informed choices.
- Adapt to work effectively in a fast-paced, deadline-driven environment, adapting to changing priorities as needed.
- A team player with a collaborative and cooperative attitude, with the ability to work seamlessly with cross-functional teams.
As a minimum, you should have:
- Bachelor's degree in Supply Chain Management, Business Administration, or a related field.
- 2-3 years of experience in procurement or supply chain management, preferably within the events industry.
- Strong negotiation and vendor management skills.
- Proficiency in procurement software and tools.
- Excellent communication and organizational skills.