About us
Founded in 2003 in Dubai, LINKVIVA is an award-winning events and experiential agency striving for precision in design and delivery through relentless pursuit of innovation and creativity. From a series of regional and international recognitions to being awarded as a great place to work, we continue to grow and innovate as a team and a business.
About the project
LINKVIVA is delivering a large scale, high-profile conference in Riyadh. The event will attract approximately 1000+ senior delegates with multiple plenary and breakout rooms. It’s important that this project is delivered to the best of our abilities, because that’s how we deliver all our projects, but also because it will unlock significant future work for us.
About the role
As a Senior Conference Producer, you will oversee all aspects of planning and executing a successful conference, from concept development to post-event evaluation. You'll work closely with stakeholders to define objectives, secure sponsors, manage logistics, and ensure a seamless experience for attendees.
Specifically, the Conference Producer should:
- Have a good knowledge of venue management including set ups, F&B, housekeeping and liaising with venue services like concierge, valet parking etc
- Understand guest logistics including meet-and-greet, rooming lists and local transfers between venues
- Have good PowerPoint knowledge, and understand the importance of great content to keep the attendees engaged throughout the event
- Be comfortable liaising with and managing VIPs, pre-event and on-site
- Be able to create a speaker briefing, and to brief and manage guest speakers pre-event and on-site
- Have a track record of delivering exceptional delegate experiences, identifying touch points and creating innovative solutions to make the guest journey as smooth and memorable as possible
- Manage and liaise with all internal and external stakeholders. This includes other LINKVIVA teams, partners and
- suppliers, as well as our clients, licensing authorities, venues and other stakeholders.
- Be a point of contact for our clients and partners to manage communication flow throughout a project.
- Attend internal and external meetings to present and discuss project status and progress.
- Work with sponsorship and marketing teams to maximize ROI for the client, LINKVIVA and sponsors.
- Ensure the project is closed after delivery, including final budget reconciliation, post-event reports and debriefs.
About You
You should have:
- Experience delivering large, high profile conferences (1000+ delegates with multiple plenary and breakout rooms and an exhibition space)
- Must be fluent in Arabic
- Preferably based in Riyadh or willing to relocate for the duration of the project
- Must be familiar with VIP Management and Protocol
- Ideally have experience within the banking, finance or fintech events sector
- Must have experience in selecting topics, sourcing speakers and content, agenda planning, delegate acquisition, exhibitor sourcing and management
Your application will be stronger if:
- You're available to join immediately until the end of January 2024 (possible extension until March 2024)