Welcome to LINKVIVA Careers!

As a Creative Director at LINKVIVA, you will lead our creative vision and strategy across all mega festivals, large-scale events, and marketing initiatives in UAE and KSA markets. This role involves conceptualizing and executing innovative and impactful creative solutions that align with the company's objectives and resonate with our target audience.

The PR and Partnerships Specialist is responsible for developing and executing strategies that enhance LINKVIVA's public relations and strengthen partnerships with key stakeholders, including media, and influencers. Reporting to the Marketing Manager, this role involves managing all aspects of PR and communications, cultivating relationships with partners and influencers, and overseeing media interactions to ensure our events are prominently positioned in the public eye.

As a Procurement Officer at LINKVIVA, you will be reporting to the Procurement Manager, and you will play a crucial role in ensuring that all projects and non-projects requirements are acquired timely and cost-effectively. Your responsibilities will include vendor sourcing, negotiations and managing the procurement processes including documentation to meet the agency's needs.

Long-term contract for 6 - 9 months

Monday - Friday (9-6, 5 days a week in the office)

The Content Specialist at LINKVIVA is pivotal in enhancing the reach and impact of our events through targeted and engaging content. Reporting directly to the Marketing Manager, this role focuses on overseeing all content related to specific events, ensuring it aligns with event themes and marketing objectives. The specialist will strategize, develop, and manage dynamic content across various platforms, tailored to maximize audience engagement and event promotion.

Contract start date : 1st November 2024- 2nd February 2025 

Monday - Friday (9am-6pm) In the office 

About us  

Since 2003, LINKVIVA has established itself as a leading event creator in the UAE, delivering more than 1,000 events and inspiring over 5 million participants.  In 2023 we’ve expanded our reach to Saudi Arabia, establishing an office in Riyadh. Throughout the years, we've built a distinguished repertoire for blending artistry with innovation, consistently pushing boundaries and setting new industry standards. Our expertise spans the tourism, sports & wellness, and real estate sectors and we excel in crafting mega festivals and mass participation community sporting events.  Our approach is globally creative, yet locally strategic making our execution holistic and our solutions innovative.  At LINKVIVA, we don't just plan events, we craft legacies. We strive to create experiences that resonate beyond the initial excitement, leaving a positive impact on lives for years to come.  

Our Culture  

Our mission is to create unforgettable moments, and we believe that our people are at the heart of this mission. We are committed to fostering a cohesive company culture where performance management and career success planning are fully aligned.  

About the Role 

As a Programming Executive in the events industry, you will be responsible for supporting the development, coordination, and execution of programming content for various events, including conferences, seminars, workshops, and other gatherings. Your role involves assisting with content curation, speaker coordination, program management, and audience engagement activities to ensure the success of event programming initiatives. 

 Specifically, the Programming Executive will be expected to: 

• Content Curation Support: Assist in the identification of key themes, topics, and session formats for events in collaboration with senior programming staff and event organizers. Research industry trends, best practices, and emerging topics to contribute to programming decision-making processes. 
• Speaker Coordination Assistance: Support the speaker recruitment and management process by assisting with outreach, communication, and logistics coordination. Help compile speaker profiles, collect presentation materials, and ensure that speakers are well-prepared for their sessions. 
• Program Management Support: Assist in the creation and maintenance of event programming schedules, agendas, and session outlines. Coordinate with internal teams, external vendors, and venue staff to schedule sessions, allocate resources, and address logistical requirements. 
• Content Production Assistance: Provide support to produce presentation materials, audiovisual assets, and other content elements for event sessions. Assist with content review, formatting, and distribution to ensure accuracy, consistency, and quality. 
• Audience Engagement Support: Assist in the implementation of strategies to enhance attendee engagement and interaction during event sessions. Help set up interactive elements, audience participation activities, and networking opportunities to create dynamic and engaging event experiences. 
• Technical Support: Provide on-site technical support and assistance to speakers and presenters before, during, and after event sessions. Ensure that presentation materials are compatible with event technology platforms and audiovisual equipment. 
• Quality Assurance Assistance: Assist with quality assurance checks on programming content to ensure accuracy, consistency, and compliance with event objectives and guidelines. Review session materials, speaker presentations, and session recordings to identify and address any issues or discrepancies. 
• Stakeholder Communication: Communicate regularly with event organizers, speakers, sponsors, exhibitors, and other stakeholders to provide updates on programming activities, gather feedback, and address any concerns or issues that may arise. 
• Post-Event Support: Provide support for post-event activities, including evaluations, reporting, and documentation. Assist in analyzing attendee feedback, session attendance metrics, and other performance indicators to inform future programming decisions and improvements. 

As a minimum, you should have: 

• Bachelor's degree in Event Management, Communications, Marketing, or a related field. 
• Previous experience in event coordination, programming support, or related roles within the events industry is preferred. 
• Strong organizational and time management skills, with the ability to manage multiple tasks and priorities simultaneously. 
• Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams and stakeholders. 
• Detail-oriented and proactive, with a focus on quality and accuracy in programming activities. 
• Basic knowledge of event technology platforms, content management systems, and audiovisual production techniques is desirable. 
• Familiarity with industry trends, best practices, and emerging topics in event programming and attendee engagement. 
• Ability to work independently and as part of a team in a fast-paced and dynamic environment. 
• Flexibility to work irregular hours, including evenings, weekends, and travel as required for event programming activities. 

The role involves managing IT and radio communications for events, including assessing internet connectivity needs, procuring and configuring network equipment, and ensuring a stable, secure network throughout the festival. Responsibilities include providing on-site IT support, assisting vendors and performers with their equipment, troubleshooting connectivity issues, and maintaining an inventory of IT assets. Additionally, the manager oversees radio communication systems, trains staff on equipment usage, and ensures effective communication during events. Collaboration with event planners is essential to meet technical requirements, and the role includes documentation of IT activities, performance reporting, and developing contingency plans for emergencies.

The role serves as the primary liaison for government officials, diplomats, celebrities, and other VIPs, managing their requirements and ensuring proper protocol during events and site visits. Responsibilities include overseeing event operations and providing status reports, welcoming and escorting VIPs, and collaborating with project and programming managers to communicate any special setup needs. The manager supervises VIP areas to ensure service standards are met and identifies necessary documentation and permits for smooth operations. Additionally, the role involves working closely with the operations team, transport, and security to fulfill VIP requirements, managing traffic and parking arrangements, and liaising with the protocol team from government entities to acquire necessary permits.

The role involves collaborating with the Operations Director to plan and execute event operations, serving as the main liaison for venue managers, security, and other departments. Responsibilities include preparing daily zone reports, supervising operational files, ensuring smooth implementation of setups, and managing crowd safety plans in accordance with health and safety protocols. The manager oversees accreditation documentation, evacuation plans, and signage, while coordinating staffing needs and waste management. Additionally, they work with the operations director to develop a comprehensive operations plan and produce a post-event evaluation report.

The role involves managing and supervising the guest relations team, ensuring high-class guest service experiences while handling and resolving complaints. Responsibilities include analyzing customer feedback to provide strategic direction for improvement, creating and conducting training sessions, and developing processes for effective guest management. The manager prepares reporting templates aligned with festival objectives and maintains a master report for client submission post-event. Additional duties include attending meetings to discuss upcoming events, assisting event managers for smooth operations, managing volunteers by assigning tasks and providing training, and supporting all departments to enhance the overall guest experience.

The role acts as the primary liaison for housekeeping and waste management vendors, managing a dedicated team responsible for planning and operations during the event, including setup and teardown. Responsibilities include creating staff schedules to meet cleaning needs across various festival zones, collaborating with agencies on staffing, and supervising deployment. The manager produces daily reports, ensures the use of appropriate cleaning solutions, and integrates schedules with operations. Additionally, the role involves developing a safe waste management plan in compliance with health and safety protocols, ensuring all necessary permits and documentation are current.

The role requires creativity to develop new concepts aligned with festival objectives and to manage programming effectively. Responsibilities include liaising with suppliers, ensuring all documentation for partners is submitted, and managing the budget. The position involves close collaboration with the operations and production teams to create a comprehensive operations plan and ensure high-quality delivery within timelines. Compliance with legal, health, and safety obligations is essential. The individual will oversee teams on-site, deliver events on time and within budget, and maintain strong client relationships. Regular attendance at meetings, timely submission of status and financial reports, and effective documentation organization are also required.

The role involves overseeing daily attendance and managing crew schedules based on event needs. Responsibilities include facilitating the onboarding process for new crew members, ensuring they understand company policies and safety protocols, and guiding them through offboarding while collecting feedback for a positive experience. The manager provides support and identifies additional resources for crew members during the event, addresses and mediates conflicts to foster a positive work environment, and maintains accurate records of HR documentation. Additionally, the role ensures compliance with all HR policies and procedures throughout the event.

The Branding and Signage Coordinator maintains the event branding document and checklist for consistency and accuracy. They collaborate with signage suppliers and the production team to ensure timely deployment and work with zone managers to address specific signage needs. Daily checks are conducted on signage for wear or inconsistencies, with refurbishment needs reported to the Branding and Signage Manager. The coordinator partners with the creative team to ensure timely production of branding artworks and organizes files on SharePoint. They also tackle any branding challenges, implementing creative solutions for a cohesive brand experience.

The role involves collaborating with the Operations Manager and various departments to ensure smooth event operations. Responsibilities include liaising with venue managers and security, preparing daily zone reports, overseeing setup and compliance with safety protocols, managing accreditation documentation, and coordinating signage. The manager will also handle housekeeping, waste services, and security setups, while creating an operations plan and post-event evaluation report.

The role involves overseeing volunteer attendance and efficiently allocating them based on skills and needs in collaboration with zone managers. Responsibilities include developing and delivering training programs covering festival operations, layout, and emergency procedures, as well as ensuring effective communication skills for interacting with attendees. The manager will conduct daily briefings, manage the volunteer accreditation process, and foster a positive environment to motivate volunteers. Addressing any concerns promptly and preparing a detailed post-event report are also essential duties.

The role involves acting as the primary contact for all vendor inquiries, promptly resolving issues and fostering collaboration. The manager partners with the production team to create schedules for vendor installation, setup, and dismantling while coordinating logistics to ensure timely arrival and opening of booths for enhanced guest satisfaction. Responsibilities include conducting pre-event inspections to verify compliance with hygiene regulations, monitoring food and beverage quality and service during the event, and providing support to vendors regarding festival policies. 

The role involves collaborating with the Staffing Manager to oversee daily staff reporting and ensure professional communication between staff and festival visitors. Responsibilities include attending daily briefings to relay important updates, fostering a friendly environment by encouraging staff interaction with visitors, and ensuring uniforms are worn correctly. The manager will also address staff conflicts, enforce adherence to event procedures for smooth operations, provide staff with necessary information for visitor inquiries, and maintain accurate attendance records while ensuring coverage during breaks.

As a Production Executive at LINKVIVA, you will play a pivotal role in the execution of events ensuring that every detail is meticulously planned and executed. You will work closely with the production team to bring the event concepts to life, meeting and exceeding our client’s expectations.

A Site Supervisor will supervise on-site setup, execution, and breakdown of events, ensuring all operations run smoothly and on schedule , coordinate with vendors, staff, and clients to deliver a successful event while maintaining safety and quality standards. Strong leadership, problem-solving, and communication skills are essential.

A Site Manager oversees the entire site, ensuring all logistical and operational aspects are executed flawlessly. They coordinate teams, manage resources, and ensure compliance with safety and quality standards to deliver successful events. Strong organizational, leadership, and problem-solving skills are crucial for this role.

The KSA Country Manager will be responsible for overseeing LINKVIVA’s operations in Saudi Arabia. This role involves strategic leadership, business development, operational management, and ensuring compliance with local regulations. The incumbent will drive business growth, manage client relationships, and lead a high-performing team to achieve the organization’s objectives.

The Project Manager is responsible for the management, delivery and profitability of allocated projects. This responsibility can reach all aspects of the event including content, programming, resource management, commercial performance, and meeting internal and external KPIs. On smaller projects, the Project Manager would lead the project team. On larger projects, the Project Manager would be responsible for specific elements of the event, reporting to the Project Director.